Emergency Preparedness Starts And Ends With Asset And Facilities Management Software

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If you are looking to improve your emergency preparedness then a great place to start is with utilising asset and facilities management software or computerised maintenance management software (CMMS) that complements your ERP environment. Most emergency situations are unpredictable, but many can be prevented with adequate preparation. Some are caused by variables that are outside your control and the only thing that can be done is ensuring the emergency situation is controlled quickly with the least amount of damage and fewest number of injuries as possible. When the emergency situation is resolved and you are able to once again think about the future, your asset and facilities management software or CMMS will will be a tremendous help in the rebuilding process.  

Prevention is key. The time you take to conduct a thorough facility and asset audit will help you establish an accurate register of the state of your assets and facilities. This will help you catch assets or sections of your facility that may be in need of maintenance or repair. Implementing an ongoing maintenance program and routine rolling audits with the help of an expert will ensure that nothing falls through the cracks.   

In the unfortunate event that you have an emergency situation, asset and facilities management software will enable emergency personnel to respond in a more timely and efficient manner. With accurate data in your asset and facilities management software, emergency personnel will be able to use your program to better evaluate the circumstances and best way to respond. A more responsive crisis management solution will reduce the number of injuries, severity of injuries, and damage to your assets and facilities. 

Finally, dealing with the catastrophic after effects of crises and recovering from them is not easy emotionally or physically, but there will come a day when it is the right time to think about rebuilding the lives, assets, and facilities affected. Having a complete and accurate stocktake of your assets and facilities input into your asset and facilities management software solution will help you rebuild in several ways. First, your insurance claim will be processed in an expedited fashion because of the excellent organisational structure of your register and you can be certain that all of your losses are accounted for since you have an accurate register. Second, once you rebuild your facilities and purchase replacement assets you will be able to input their data into the solution. Third, there will come a day when your business grows beyond where it once was and your asset and facilities management software is scalable so you can add in your new facilities and assets with ease.

Thinking about emergency preparedness is disheartening, but not thinking about it is dangerous. There is some point to being aprehensive about crisis management; it helps us attempt to prevent what we can potentially prevent, prepare for the best possible emergency response humanly possible, and have a plan to rebuild the business and our lives after the fact. If you are considering improving your emergency preparedness and would like to speak with an asset and facilities management software expert about how to get started, please contact us so we can find a time to discuss your unique needs.  

Improving Your Business Intelligence (BI) With Facilities Management Software

Many companies are exploring ways to increase their productivity and efficiency in this economic environment. A popular strategy being employed (along with handing out free Red Bulls and caffeine pills) is enhancing Business Intelligence (BI) through improving corporate data insight. Facilities Management Software helps you gather facility data, analyse that data, and glean valuable insight about your facility from the analysis which empowers you with all the tools you need to transform your processes and optimise the utilisation of your facilities. 

Gathering data through a physical asset stocktake and establishing an asset register are time consuming but once a system is implemented it will be easy to build on as you add new facilities or assets. During this phase it is imperative to focus on the accuracy and detail of your audit otherwise the old adage "rubbish in, rubbish out" will apply. The better the input is during the stocktake then the easier and higher quality the analysis will be.

With a high quality stocktake you will have a lot of accurate facilities asset data at your fingertips to analyse. If you utilise a best-of-breed facilities management solution you will be able to run a multitude of reports based on numerous relevant data fields. Hiring a stocktake and facilities management software expert will ensure that you are able to maximise the functionality of your software and thereby run all of the analysis you are hoping to run.

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Equipped with superior data and a higher quality analysis of that data you will be able to glean valuable corporate insight regarding your business processes and facility utilisation. You can spot trends as they develop in real time instead of after they have already come and gone. This enhanced transparency and clarity will lead to more-informed decision making. It will also be extremely valuable from an asset compliance perspective by ensuring your operations department is tracking their compliance efforts to the fullest extent possible with accurate and up-to-the-minute data reports; this will also keep all interested parties well informed regarding the operation department's compliance with all of the pertinent regulations they need to adhere to.   

Finally, you will be able to use the insights you uncover to transform your processes and optimise your facility utilisation. You can modify inefficient processes and eliminate unnecessary ones. Optimising your facility utilisation and asset performance will cut costs and increase productivity.

Business Intelligence is all about improving your business to increase your competitive market advantage and best-of-breed facilities management software is one of the key components of superior Business Intelligence. If you've already tried the free Red Bulls and caffeine pills and the Law of Diminishing Returns is starting to kick in, then it may be time to try something new. If you would like to speak with a facilities management software expert about your specific situation please contact us to see how we can put our experience and expertise to work for you.