If you're thinking about making a New Year's resolution to get better organised in 2014 then a great place to start is improving your procure to pay software and processes. While 2014 is still a little ways off it will be here before we know it, so now is the time to start reviewing your options and planning your strategies. Not only will improving your procurement and expense management software and processes help with your organisational inadequacies but it will also reduce costs, cut down on your use of paper/printing products, and assist your company with becoming more environmentally friendly.
Better procurement software and processes will improve your organisational inadequacies with more intuitive functioning and automation. This also leads to simplification of job tasks, increasing efficiency, and accelerating productivity. Not to mention, audits will be much easier to handle when they inevitably pop up because locating the necessary documentation will be simpler.
Cost reduction is another major advantage of improving your procure to pay and expense management software and processes. The intuitive functioning and automation of superior software and processes enables a company to avoid duplicate orders, incorrect orders, delivery complications, and catch missing orders if such a situation should arise. Upgrading your procurement software could also help with compliance issues and costs if you find yourself in need of some assistance in this area.
Finally, improving your procurement software and processes will diminish your reliance on utilising paper documentation; going paperless may never be a reality, but reducing your reliance on paper documentation has never been easier with superior procurement software. Many organisations are making the transition to be more environmentally conscience and saving money on paper/printing products not only reduces your costs but also makes for a great marketing campaign. It might be hard to shift some of your department's expenses to the marketing department with this argument, but if you catch the right person at the right time (after the owner has had a 20-hour workday and a cocktail) you might be able to make a valid presentation on this point. Even if your plan fails and you can't move some of your expenses to the marketing department's budget, you can feel better knowing you are helping the environment one piece of paper and ink cartridge at a time.
Having the right procurement software and processes is the first step. Implementation, utilisation, and optimal integration are the last three steps that need to be addressed. If you would like some assistance making your New Year's resolution a reality, please contact us to see how a procure to pay software expert can help make your resolution a success.